The system
One database. Everything else is a way of writing to it.
Sales, stock, purchasing, payroll and the accounts all read from and write to the same records. Ask a question in any module and you get the same answer you’d get in any other — because there is only one place the answer can live.
Record it once
A transaction is typed once, at the point where it happens. Posting to stock, receivables and the ledger follows on its own. The person entering a delivery order doesn’t need to know what a journal is.
Read it anywhere
Built-in reports, Excel export when the auditor insists, or a connection to the analysis tools your team already likes. However you look at the numbers, they’re the same numbers.
Coverage
Twenty-odd modules, grouped by the stage of business they serve.
Together they run a company from the first sales call to audited accounts. Nobody starts with all of them; most clients begin with three or four and let the rest wait until there’s a reason.
Before the sale
Someone has to chase the work before anyone can bill for it.
- Relationship management (XRM)
- Prospects, customers and their full history in one place. Pipeline stages you define yourself, visit reports filled in from a phone, and sales history that follows a contact from first call to closed deal.
- Costing & vendor quotes
- Work out what a job costs before promising a price. Your own cost components, up to six scenarios side by side, and revisions tracked automatically — the end of final_v3_FINAL.xlsx.
Making the sale
Each document builds on the one before it. Nothing is typed twice.
- Quotation
- Built from a costing worksheet or from scratch, routed through approval steps you set. A won quote turns into a sales order in one action.
- Sales order
- What the customer ordered and what’s been done about it — receipts, fulfilment activities on a calendar, and a straight path to delivery and invoicing.
- Delivery order
- The paperwork for getting goods out the door. Sell in cartons, ship in pallets — a second unit of measure per item — with a calendar of who is getting what, and when.
- Invoicing & point of sale
- Invoices raised from delivery orders post straight to receivables and the ledger. Retail counters run on the same stock and books as everything else, so replenishment decisions use live figures.
Running the work
Stock, purchases, projects and hours — the day-to-day, kept visible.
- Inventory
- An item master with as much or as little detail as you want: your own attributes, customer and vendor matrices, and item packages that make sales documents quick to assemble.
- Purchasing
- Purchase orders that mostly write themselves — prices pulled from the item–vendor matrix, approval routing set up once, and item photos on the PO so the supplier ships the right thing.
- Projects & assets
- Projects tracked by checklist rather than by chasing people. Every asset with its service history on record — scan the QR code on the machine and its file opens, faults reported from the floor with photos attached.
- Jobsheets & timesheets
- What actually went into making the thing: materials, manpower, processes, and wastage that shows up in the record instead of vanishing into the margin. Hours tie into projects and payroll on their own.
People and money
The back office: staff, paper, and cash moving in both directions.
- HR & payroll
- Staff apply for leave and pull their own payslips online. Payroll posts to the ledger if you want it to.
- Supplier invoice scanning (OCR)
- Scan a supplier invoice and the payable entry drafts itself, in whatever format the vendor uses. You review before it posts, and the original scan stays one click away.
- Payables
- What you owe and when it’s leaving, with payments processed in batches. Because the financials update with each transaction, suppliers stop calling to ask.
- Receivables
- Who owes you, how much, for how long — aging as at any date you pick, invoice formats you define, and a portal where customers check their own account.
The books
Where it all lands.
- General ledger
- The controls accountants ask about: post and un-post journals, define auto-reversing entries, and drill from any journal back to the document that caused it.
- Financial & management reports
- Reports you can interrogate, not just read. Drill from any line to the transactions behind it, save layouts, and produce the monthly pack your directors expect in minutes rather than a weekend.
Beyond your own walls
Xintesys-Connect: when the workflow doesn’t stop at your front door.
Plenty of work involves people who don’t sit in your office: a customer approving a quotation, a vendor confirming a delivery date, a partner firm signing off on a document. Traditionally that traffic lives in email, where it stalls, forks and disappears.
Xintesys-Connect is the newer framework built on the same foundations as the ERP. It extends selected workflows to outside parties — each seeing only what concerns them — so approvals, handoffs and status updates happen in the system, on the record, instead of in somebody’s inbox.
What it handles
- Multi-party approvals that would otherwise stall in email.
- Vendor onboarding and compliance tracking across many suppliers.
- Order flows that pass between customers, internal teams and external partners.
- Audit trails for handoffs between departments — or between companies.
The software is Xintesys, developed in Singapore since 2009, together with the newer Xintesys-Connect framework. 2Wombats configures both, migrates your data in, and supports you afterwards. One team end to end — the people who scope your system are the people who answer the helpdesk.
Wondering which modules your business would actually need?
Describe how you run things now and we’ll map it onto the modules that fit — and tell you which ones to leave switched off.
No obligation, no mailing list. We usually reply within two business days.